A sick leave application letter is an important document from a school teacher to the principal requesting to be absent from work so as to take care of oneself. There are many aspects to this document. For one thing, the writer is already sick, and cannot perform work duties. The letter should make this clear, and should also provide some details about the ailment.
It should be carefully written because it is something that will be kept in the record, and will inevitably become a part of one’s work history. Sometimes, employers can share these records, and can use them as the basis for promotions at work.
A sick leave that is requested on the basis of a hangover shows that a person is not responsible, and a sick leave that is requested because of a slight headache shows a lack of commitment. The proper letter should be something serious, and at the same time should be in the interest of the safety of everyone at the school.
10 Sick Leave Application Templates For School Teacher To Principal
In the following example, the teacher is already sick, and did not make it to work on the day. However, he has sent a letter to his principal explaining why he is absent. This is a polite way of taking an excuse that one has already taken. The main purpose is to keep the relationship cordial.
1. Having To Quarantine Oneself
To,
The Principal,
[Your School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I regret to write this letter requesting a leave of absence for reasons of ill health. I woke up this morning with a fever, a general weakness of my body, and a cough. These are symptoms of a flu, and with the ongoing pandemic, I fear it may be Flu
I have already contacted my healthcare provider, and have been advised accordingly. However, I am presently receiving treatment at home, with the option of a hospital stay if deemed necessary.
Therefore, please grant me a few days, starting today [Enter Today’s Date], to take care of my health.
I have always prioritized my work, and assure you that I will not stay back any longer than necessary. I want to assure you that my classes will not be disrupted as I will be back soon to continue teaching my students.
Thank you for understanding.
Sincerely,
[State Your Name] [Teacher’s Rank or Designation] [Class/Subject Handled]
The example above may be a little bit extreme; one may not need to go such lengths. A less alarming example is given below, in which the sick and absent teacher intelligently and calmly gets a few days off.
2. Having To Go To Hospital For Treatment
To,
The Principal,
[Your School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I write this urgent letter this morning to request a few days of sick leave. I woke up this morning feeling extremely tired and unable to get up. I also have a fever, and a terrible headache. Presently, I am on my way to the clinic for a checkup, and immediate treatment.
I have already called my colleagues who have assured me that they will cover my classes for the duration of my treatment so as to ensure that the disruption caused by my absence remains minimal.
I wish to assure you of my unwavering commitment to my job, and to giving the children under my care a good learning experience.
Therefore, please grant me a few days leave, starting today [Enter Today’s Date], to take care of my health. I will be back shortly, and will double my efforts to make up for lost time.
Thank you for understanding.
Sincerely,
[State Your Name] [Teacher’s Rank or Designation] [Class/Subject Handled]
In the two examples above there is plenty of urgency, and the sick leave has already been taken. The communication is therefore more or less for record purposes than anything else. However, let us now examine an example in which the person needs some time off for a planned, scheduled medical matter, such as a surgery.
3. In Case of A Surgery
To,
The Principal,
[Your School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I write this letter today to request for a week of sick leave to deal with an health issue. A few days ago I woke up with a sharp pain in my stomach. Having taken medicine for pain and worm infestation, I was forced to go to the hospital where a scan revealed that I have to undergo a surgery to take care of a diseased appendix.
The surgery has been scheduled for [Enter Date], following which I will need a week to undergo recovery. I therefore plead that I be granted a few days of sick leave, starting on [Enter Date] and ending on [enter date].
I have contacted my colleagues, and they have assured me of their willingness to help cover my classes to as to minimize the impact of my absence on my children.
Once again, the date for my surgery is [Enter Date] and I will need till [enter date] for recovery.
Thank you for understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
The Above example will surely get one a pass for the needed amount of time. However, not every scheduled treatment has to be a surgery. The example below is for a teacher who has to take a few days off work for treatment.
4. Sample Letter Of Sick Leave For Illness
To,
The Principal,
[Your School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I write this letter this morning to request for a few days of sick leave in order to attend to my health. I have been beset by a series of symptoms relating to fever, pains, and fatigue. I have already taken oral medications to no avail, and my doctor has suggested I spend a few days in the hospital to receive intravenous treatment.
Therefore, I need a few days starting [Start Date], till [Enter End Date] to receive treatment at the hospital, so that I recover my health and strength, and so give my best to the job.
I have already arranged with my colleagues, and they assure me that they will cover my classes for the short period of my absence, meaning that the disruption will be minimal.
After the treatment, I will double my efforts to ensure that my children do not slack back.
Thank you for understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
The sample above is good if the teacher has a lot of time to plan ahead. However, illnesses do not always give one a warning; sometimes illnesses can be sudden, not giving one time to prepare. The following sample is for a teacher that gets sick right there in school, and needs to go for treatment.
5. Suddenly Sick While At Work
To,
The Principal,
[Your School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I write this letter this from the school’s sick bay. I resumed work this morning, and was teaching my class when I suddenly felt dizzy. I went to the sick bay where the medical staff have done their best to stabilize me.
However, the medical staff have informed me that I will need to go the hospital for proper treatment so as to ascertain what exactly the ailment is, and how best to go about the treatment. Therefore, I will need to have a few days of sick leave, starting tomorrow [Enter Date], and till [Enter Date], so as to attend to my health.
I have already spoken to my colleagues who visited me in the sick bay, and they have assured me of their willingness to help cover my classes so that the children’s learning will not be disrupted.
When I return shortly, I will double my efforts so that the children can continue their normal routine.
Thank you for understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
The sample above does not need much by way of details because it happened right there in school, in the full view of everybody. The principal is probably aware, and all that is needed is a record. However, sickness can happen anywhere, not just in the class. The example below can prove it.
6. Sick On The Way Back From Work
To,
The Principal,
[Your School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I write this letter this afternoon to request a few days of sick leave. On my way back from work this afternoon, I suddenly became sick while in the bus. Immediately I got home I took some medicine for the pain and fever.
However, it seems that the pain and fever have not subsided, and I will therefore need to go to the hospital for proper treatment. Therefore, I need to request a few days of sick leave starting [Enter Start Date], and ending [End Date] so as to attend to my health.
I have also communicated with my colleagues [Mr. — and Mr. —] who have agreed to cover my classes for the duration of my absence. Immediately I get back to work, I shall review everything with my class to ensure that everything is in order.
Thank you for understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
The sample above will no doubt get one a few days off work. However, it may not be urgent enough. There are situations quite similar, like when a person meets with an accident on the way from work. However, if a situation like that were to arise, then the letter would only be for record purposes.
7. Involved In An Accident
To,
The Principal,
[Your School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I write this letter today to inform you that I will not be able to make it to work tomorrow. This is because on my way back from work today, I was involved in a road accident. Presently, I am in [Enter Hospital Name] receiving treatment.
Furthermore, the doctors say I will be here for a couple of days during which my injuries should completely heal. They also say that I will need a few days of observation.
However, I am happy to inform you that I am not in a critical condition, and that I will be back on my feet very soon.
Nevertheless, I must request a few days of sick leave, starting [start date], and ending [end date] so that I can recover.
Kindly inform all members of staff that I am hospitalized, and that I will appreciate support at this trying time.
Thank you for understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
The above example will be excellent for a teacher who has been involved in an accident. Note that there is no way he can show up for work, and that he is already hospitalized. In the sample below, it is the teacher’s wife who has taken ill. When a person’s spouse is ill, it is just the same as the person being ill.
8. When The Wife Is Ill
To,
The Principal,
[Your School Name]
Subject: Family Healthcare Leave Application
Dear Sir/Madam,
I write this letter today to request a few days from work for reasons of health. My wife has suddenly taken ill, and I have to be with her at the hospital. The doctors are yet to determine the cause of the illness, although a series of tests are currently being done.
Therefore, kindly give me a few days leave starting [enter start date] and ending [enter end date] for me to care for her. This should be enough time for the cause of the illness to be established, and the best course of treatment decided upon.
I have already called my colleagues [Mr. so so and Mr. so so], informing them of the situation. They have assured me that they will cover my classes, and that there will be no disruption to the curriculum.
I promise to go over the work done as soon as I get back. Once again the dates are from [start date] to [end date].
Thank you for understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
In the sample above, the teacher does not directly say that he is sick, but it will be treated as though he is sick. Furthermore, there is just no way can he give his best to the job because a spouse’s illness can have deep psychological.
Sample 9:
To,
The Principal,
[Your School Name]
Subject: Maternity Leave Application
Dear Sir/Madam,
I’m writing to request maternity leave, as I am due to be delivered of a baby. My doctor’s given due date is [enter due date]. However, I would like to take the leave from [Start due date] and till [enter end date]. The two days ahead is to enable me prepare ahead.
I have already made solid arrangements with my immediate colleague [Mrs. So so], and she has stated her willingness to cover my classes for the entire period of my absence. This should ensure that my students continue learning without any disruptions.
On my return I will review everything with my students.
I have attached a medical note from my doctor for reference.
Thank you for your kind understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
In the sample above, the teacher has had enough time to prepare, and has already made arrangements with her colleague. However, sometimes it is best to leave that decision to the principal. This is especially so if the teacher knows that the principal likes to be the decision maker. The following is such a sample.
10. Sick With Viral Illness
To,
The Principal,
[Your School Name]
Subject: Family Healthcare Leave Application
Dear Sir/Madam,
I write this letter today to request a few days from work as I have suddenly taken ill. The symptoms appeared yesterday evening, and I went to the hospital immediately. However, the doctor has informed me that it is a contagious virus, and I will need to stay at the hospital for a few days.
This is to watch my symptoms, treat them, and also avoid the risk of spreading the virus all over the state.
For this reason, I wish to be given a few days of sick leave starting tomorrow [enter date], and ending [end date].
I would also like to suggest between [Mr. so so] and [Mr. so so], both of whom are very capable of covering my classes. Perhaps you can choose either of them.
I will double my efforts as soon as I get back to work.
Thank you for understanding.
Sincerely,
[State Your Name]
[Teacher’s Rank or Designation] [Class/Subject Handled]
Closing
The above are several template samples for sick leave application school teachers write to headteachers or principals, and the examples are different and varied. Regardless of your particular circumstances, one of the above templates should work for you; needing minimal editing.
