Bank statements are important and confidential documents that show a record of credits and debits into a particular account, over a given period of time. These documents are not handed out lightly; they must be requested from the bank by the account holder.
There are several reasons why a person could request an account statement from his bank. Some of the reasons include tax returns, loan applications, scholarships, financial aid for students, and so many more.
Requests for bank statements must be clear, straight to the point, and must be professional. Here are some examples.
Sample Letter Of Bank Statement Request (General Purpose)
The following is a request for an account statement for someone who wishes to use the document for filling of his tax returns with the Internal Revenue Service.
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
[Date]
Subject: Request For Bank Statement For Tax Returns
Sir/Ma
I write this letter to request a bank statement for my savings bank account number [Your Account Number] for the period from [start time] to [end time].
This is to help me file in my income tax returns for the financial year [Financial Year].
Once again, the account number is [Account Number], and it is a [savings account]. I have enclosed a copy of the passbook for your reference.
Thank you.
Yours faithfully,
Signature
[Your Name]
Requesting A Bank Statement For A Personal Loan
The following is a request for an account statement made by a person who wants to use said information to apply for a personal loan. This loan may be from another bank or financial institution.
Remember that this is an official letter, and that it must be delivered with an official tone. This is how it is done:
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
[Date]
Subject: Request For Bank Statement For Personal Loan Application
Sir/Ma
My name is [your name], and I hold an account with your bank. My account number is [Your Account Number], and said account is a [Mention Type of Account].
I need you to please provide me with an account statement of the account stated above, for the period of six months; from [start date] to [end date].
The purpose of the account statement is to enable me apply for a personal loan. Kindly provide me with this banks statement as soon as possible. I have enclosed a copy of my checkbook.
Thank you in advance.
Yours sincerely,
[Your Signature]
[Your Name]
Requesting A Bank Statement For A Scholarship
The following sample is a request for a bank statement written by a bank customer who needs said document to get a scholarship. Apparently, a requirement for such a scholarship is that the recipient must fall into a particular economic category.
Some scholarships want to see that the recipient has some money. He only needs more so as to cover the extra expenses. Sometimes the donor may be from another country. The bank statement needs to be urgently obtained. The bank must not delay. Here is how to tell them:
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
[Date]
Subject: Request For Bank Account Statement To Receive A Scholarship
Sir/Ma,
I am [State Your Name], and I hold an account at your bank, with the account number [state your account number]. The account is a [mention type of account].
I urgently require the bank statement for the account, for the last six months, [start date] to [end date], so as to enable me apply for a scholarship abroad.
Without this account statement it would be impossible to obtain the scholarship, and so I would greatly appreciate your urgent assistance.
You can email to me at [state your email]. I have enclosed a copy of my checkbook.
Once again, this is an urgent matter, requiring your urgent attention.
Thank you in anticipation.
Yours faithfully,
[Your Signature]
[Your Name]
For Financial Aid
The following is a request for a bank statement written by a person who intends to use it to receive financial aid from his institution of higher learning. This one is different from the sample above because this should sound more pitiful.
Nevertheless, if the letter is not effective, then the statement of account will not be dispatched immediately, meaning that the financial aid may not be received. Therefore, it must be effective.
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
[Date]
Subject: Request For Account Statement To Receive Financial Aid
Sir/Ma,
My name is [state your name], and I am an account holder with your bank. My account number is [state your account number], and the account is a [Checking/Savings/Current] account. I request to receive the statement of account showing my account history for the past six months, from [start time] to [end time].
This is to help me apply for financial aid from the student department of my institution [mention name of institution]. The board have advised me to obtain this document as a way of showing that I really need this aid.
Please send to me at [state your email]. I would appreciate your urgent assistance on this matter because without this account statement I cannot get the financial aid which I seriously need to continue my studies.
I have enclosed a copy of my passbook.
Thank you in advance.
[Your Signature]
[Your Name]
To Receive A Contract
The following is a letter sent by a person who needs to get a statement of account showing recent financial history so as to prove that he is capable of executing a contract which he has applied for.
Some companies or individuals request this document so they can see that you will not run away with their money. It does not mean that there has to be millions in the account, just that it is not your first time of receiving such an amount of money.
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
[Date]
Subject: Request For Account Statement To Receive A Contract
Sir/Ma,
I am [state your name], an account holder with your bank. My account number is [state your account number], and the account is a [Savings/Checking/] account. We have enclosed a copy of our checkbook.
I write to request that my account statement showing records of my finances over the last six months, for the period starting [start date] and ending [end date].
The account balance is to enable me prove to a client that I have in the recent past handled payments equaling, or exceeding the amount for which I have applied for a contract.
I would appreciate your urgent response as this is a time sensitive matter. You may send the bank statement to me via email; my email address is [state your email].
Thanks in advance
[Your Signature]
[Your Name]
For Business Merger
The sample below is an example of a request for a statement of account. In this case the purpose of seeking the statement is to complete a business merger. Before merging any businesses, it is important to determine the true state of the finances of the businesses.
This is a more official letter, which will also go into the records. Therefore it has to be drafted to show its status. This is what it looks like.
[Your Business Name]
[Your Business address]
[Business or Company phone number]
[Company Official Email address]
[Date]
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
Subject: Request For Account Statement To Effect A Business Merger
Sir/Ma,
We are {enter your business name}, and we have an account with your bank. Our account number is [enter your account number], which is a [corporate/business/ cheque account].
As a matter of urgency, we require a statement of account covering the last six months which is the period from [start date] to [end date]. We have enclosed a copy of our checkbook.
Getting this account statement will facilitate a merger with another company which will solidify our position in the market.
Your prompt response to this request will go a long way in making this possible. You can send it across to us via our company email [state your company email].
Thank you in anticipation.
[Your Signature]
[Your Name]
[Your Position within the Company]
For [state your company name]
For Mortgage Purpose
The sample below is a letter requesting a statement of account from a bank. This time the customer needs the document to fill out some forms at a mortgage institution. People who are in similar circumstances may find this very useful because Mortgages are a popular housing solution.
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
[Date]
Subject: Request For Account Statement For Mortgage
Sir/Ma,
I am [state your name], a customer of your bank with account number [state your account number]. My account is a [state your account type: Savings, Checking, Current, and Fixed Deposit].
I hereby request my account statement for the last six months, being the period between [start date] to [end date].
This is to enable me seal a mortgage deal. With this mortgage I can get some kind of security for my family.
Your speedy response to this request will be appreciated because the realtors will not hold the house for me much longer.
I have enclosed a copy of my checkbook. You may send the bank statement via email to [add your email].
Thank you so much.
Yours sincerely,
[Your Signature]
[Your Name]
To Settle A Dispute (Personal)
The following is a request for a bank statement which is written by a person who needs that document to settle a dispute after paying for a service, and finding that the company has not confirmed the payment, but are insisting on him making another payment.
In the case of a financial dispute, a bank statement usually kills off any argument because it proves the facts beyond doubt.
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
[Date]
Subject: Request For Account Statement To Settle A Dispute
Sir/Ma,
I am {state your name}, and I am a customer of your bank with account number [state your account number]. My account is a [state your account type].
I wish to request as a matter of urgency that you please provide my bank statement for the past six months, which is the period starting [enter start date] and ending [enter end date].
This is to help me settle a dispute by showing that money was transferred from my account as a result of a service which I subscribed to.
Your urgent response to this request will help me to clear up this matter, and to avoid having to make another payment which will amount to double billing.
You may send the statement to me via email using my email address [enter your email]. I have enclosed a copy of my passbook.
Yours sincerely,
[Your Signature]
[Your Name]
To Settle A Dispute (A Business)
The following is a sample of request for bank statement. This one is written by a business which is in a dispute with a customer and needs to prove that no money was received for a product which was sent to a customer.
Businesses usually do not waste time before taking matters to court. A bank statement can avoid all that. This is how to obtain one.
[Your Business Name]
[Your Business address]
[Business or Company phone number]
[Company Official Email address]
[Date]
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
Subject: Request For Account Statement To Settle A Dispute
Sir/Ma,
Our company is [state the name of your company], and we are customers with your bank, with the account number [provide your account details]. Our account is a corporate account.
We need our bank statement for the last six months being the period between [start time] and [end time].
This is to help us settle a dispute with a customer. This bank statement will help us prove that no money was received as payment for the product which was promptly sent to the customer.
Your speedy response will help us settle this matter quickly. This is a long time customer, and if we do not settle this issue it will lead to strained relations, and possibly litigation.
We would appreciate your quick response. We have enclosed a copy of our checkbook. You may send the statement to our official email; [state your email].
Thank you in anticipation.
Yours sincerely,
[Your Signature]
[Your Name]
[Position in the Company]
For {State name of company}
For Company Audit
The sample letter below is that of a business which is requesting a bank statement so as to help it carry out an audit. Audits are very important in keeping companies running smoothly because that is how fraudulent business transactions will be tracked and stopped. Audits are also how companies can keep track of the way they spend money.
[Your Business Name]
[Your Business address]
[Business or Company phone number]
[Company Official Email address]
[Date]
The Branch Manager
[Name of Your Bank]
[Branch Name]
[City or Area]
Subject: Request For Account Statement To Carry Out An Audit
Sir/Ma,
Our company is [state company name], and we have been customers of your bank since [enter date]. Our account number is [enter your account number], and our account is a corporate account.
We hereby write to request a statement of our account, showing our financial records for the past one year being the period between [enter start time] and [enter end time].
This statement of account will enable us carry out an audit so as to track our company expenditure, and block possible loopholes. This statement of account will also help us reconcile the records we have against figures coming from our bank, so as to ensure that the company is efficiently managed.
We will appreciate your timely response to this request. You may send the bank statement to us via email using our official company email [provide company email].
We have enclosed a copy of our checkbook.
Thank you in anticipation.
Yours sincerely,
[Your Signature]
[Your Name]
[Position in the Company]
For {State name of company}
Closing
The samples above template letters requesting bank statements. They are just templates, and their purpose is to serve as guidelines for those who are in similar circumstances as described above, and who need account statements from their banks to carry out whatever functions.
The functions that one can possibly carry out with bank statements are numerous, and so the exact template that fits the individual needs may not be provided here. Nevertheless, there will be a template that resembles what you need, if you look through this post.
