A letter of inquiry is a letter written to inquire about something you are interested in learning more about. Not everyone knows everything, and there are times when we need to learn about things we do not know or would like to learn about. A professional way to do this is to write letters of inquiry.
When writing an inquiry letter, you must follow the format of a formal letter, which means you must begin with the sender’s address and then the date on which the letter is being written, as with all formal letters. The recipient’s address follows, followed by the subject, which states the letter’s purpose. After that, you write the salutation and the body of the letter, which explains what you want to know. You can finish the letter with a complimentary closing, your signature, and your name.
Here are some tips on what a letter of inquiry looks like or how to write one.
SAMPLE 1
Sender
38 Oben Street
High-level layout
Makurdi ‘
23rd April 2021
Recipient
The Marketing Manager
Pearlwort Hotels
St. Rose Street
Port Harcourt
Subject: Business Inquiry about Organic Products
Dear Mr./Ms.
I would like to learn more about your organic product line and receive a price list so that we can fully comprehend it before placing an order to meet the needs of my customer.
Also, I would like to congratulate you on the launch of your new permanent stain remover product. We are confident that you will be a long-term success and that you will expand your business to include a wide range of organic specialties.
Furthermore, an increasing number of my customers are asking for organically grown produce to be used in our restaurant’s dishes. We would appreciate a visit from an executive from your company to our office to discuss this.
Please notify me in advance of your visit so that we can review our engagement and ensure that you are greeted warmly and shown around our facilities by our highly trained staff.
I eagerly anticipate hearing from you as soon as possible.
Dorcas Awa
Sign
CEO, Orient Skin Care
SAMPLE 2
Sender
38 Oben Street
High-level layout
Makurdi ‘
23rd April 2021
Receiver
Bonabi Ventures Boutique
13 Modern Market
Makurdi
Subject: Job inquiry for the position of Sales Representative
Dear Sir
I am writing to see if you have any openings in your boutique for a sales representative. I was told by a friend that you advertised this position in the local newspaper last month, so I am checking to see if it’s still available. I am a recent marketing graduate from Ambrose Ali University in Ekpoma, and I have maintained an excellent academic record. My qualifications will undoubtedly be a good fit for the sales representative position, and you can count on my commitment to quality work.
I am very optimistic about a positive outcome in this case. If your response is positive, I would be grateful if you could include the application process that I will need to complete. I eagerly anticipate hearing from you via phone or email for an interview or further discussion.
Thank you for your consideration, and I look forward to working with your prestigious firm.
Sincerely Yours,
Signature
Edache Ene
SAMPLE 3
Sender
The Program Manager
Xbee
Abuja
23rd April 2021
Receiver
The Human Resource Manager,
Zandi’s Technologies
Abuja
Subject: Inquiry as Regards Employee Status
Dear Sir,
I am writing to resolve a minor disagreement among my employees. On the departure of Mr. James Brown, last month as the Technology Lead, I have received no formal letter to state who will take over his duties.
I am aware that more than one member of my current team applied for the position, and Mr. Charles Oko has informed me that he has been receiving orders from head office, including from yourself, to fill Mr. James Brown’s position. However, he has no written proof of this, and I find it strange that you would award him a promotion when he is so new to the company.
Please confirm with me the actual work status of Mr. Charles Oko, as well as the name of the person who will be taking over from Mr. James Brown, if it is not Mr. Charles Oko himself.
Yours Faithfully,
Signature
Izu White
Program Manager
Xbee
SAMPLE 4
Sender
Sewtofit Clothing Company
89 B, Shamma Cottage
Makurdi
2nd January 2022
Receiver
The Manager
Bonabi Ventures Boutique
13 Modern Market
Onitsha
Subject: Business Enquiry for Bulk Purchase of Fabrics
Dear Sir,
I am writing on behalf of Sewtofit Clothing Company to express our desire to purchase fabric materials in quantity. I stumbled across your store and had a discussion with your supply manager about it.
I own a business that specializes in custom apparel, and I am looking for materials ideal for senators, Italian suits, and plain shirts. I am looking for fabrics made of linen, cotton, silk cotton, jute, brasso silk, and chiffon. If you could send me the colours and patterns available in these categories, as well as the pricing information for each, that would be extremely helpful. I’d also like to know if you can make any changes to the colours and patterns for me.
After I check over the various patterns and colours you have, I will let you know which ones you may provide me samples for. I will meet with you in person to finalize the pricing and determine the number of various fabrics I will require. If you have any questions, please do not hesitate to contact me. Thank you.
Yours sincerely,
Signature
Chima Ajor
090746349274
SAMPLE 5
Sender
142 C, Blue Bird Apartments
Evon Street
Aguda, Lagos
05/01/2022
Receiver
The HR Manager
Ellis Academy
Abuja
Subject: Enquiry Regarding the Job Opening for the Post of French Language Trainer
Sir/Ma’am,
Regarding the email I received on December 28, 2021, I would like to inquire about the position of French Language Trainer at your prestigious university.
I have completed my post-graduate studies in French. I have three years of experience as a French teacher and two years of experience as a French Language Trainer. I have been seeking opportunities to work for a company like yours, which partners with other universities to train their students. I would want to learn more about the job role and other pertinent information. Please send me a booklet so that I can learn more about your company and the services you provide.
I look forward to hearing from you and would want to meet with you for an interview at a mutually convenient time. I’ve attached a copy of my most recent résumé for your consideration. Thank you very much.
Yours sincerely,
Signature
Evelyn Ahar
SAMPLE 6
Sender
Sewtofit Clothing Company
89 B, Shamma Cottage
Makurdi
2nd January 2022
Receiver
The Manager
Bonabi Ventures Boutique
13 Modern Market
Onitsha
Subject: Enquiry about the procedure of return and replacement
Sir,
I would like to know what the procedure is for returning and replacing items. My name is Raymond Green, and I work for the sewtofit clothing firm as a sales representative. On the 2nd of June 2022, I purchased materials for senators, Italian suits, and plain with certain colours, and I received them yesterday (08/01/2022). When I checked them, I discovered that none of the colours you gave were the ones I chose.
Please respond as soon as possible with the details so that I can initiate the return procedure as soon as feasible because we need the supplies to create outfits for an event next week.
Thank you in advance.
Sincerely
Raymond Green
Signature
Sales Representative
Sewtofit Clothing Company
Contact: 017-59623468
SAMPLE 7
Sender
Susan Smith
54, Henry Street
London
2nd January 2022
Receiver
Prof Chanq Huan
Department of Electronics Engineering
University of Califonia
United States
Subject: Inquiry Regarding my Research
Dear Professor Chanq,
My name is Chioma Davies, and I am from Nigeria. I would want to know whether you have a PhD post available in your laboratory.
I graduated from the University of California with a Master of Engineering degree in Electronic Engineering with a CGPA of 5.0 out of 5.0. I also have a Bachelor’s degree in Engineering from Lobourogh University, where I earned a 4.90 out of 5.0 CGPA. Renewable energy, digital system design, biometrics, and traffic control optimization of transport network packets are some of my research interests.
I am excited to undertake my PhD research in your lab, where I will be able to use your cutting-edge technologies and professional knowledge of digital systems and biometrics to create models for human-computer interaction systems. After discovering several gaps in your essay on a study of state-of-the-art human-interaction systems, I am even more encouraged to do research at your laboratory.
If you offer me the opportunity to speak with you about my study topic, I will be grateful.
My curriculum vitae, statement of purpose, and research proposal are all provided.
I eagerly anticipate speaking with you.
Sincerely
Sign
John Ojo
080785658596
SAMPLE 8
Sender
Maryjane Blidge
45G Dragan
Tucson, AZ, 85705
July 17th, 2009
Receiver
Deep Spring Facilities
Suite 2, office Complex, Flowergate Estate
Apo, Abuja FCT, Nigeria
Subject: Inquiry Regarding the Purchase of the Real Estate
Dear Mr. Sachs,
I would like to inquire about a new apartment that you have for sale in your real estate.
For investment considerations, I intend to purchase a four-bedroom condo. For the same, my budget would be roughly $85,000. I am curious if you have any projects that are within my budget.
Also, please let me know if there are any other investment opportunities available.
I would be grateful if you let me know the details or forward your company brochure. If it is required, I can meet you personally. You can contact me on 0123456789. Thank You.
Maryjane Blidge
0804657694759
TEMPLATE 1
Sender
[SENDER DESIGNATION]
[SENDER’S NAME]
[SENDER’S ADDRESS]
[DATE]
Receiver
[RECEIVER’S DESIGNATION]
[RECEIVER’S NAME ]
[RECEIVER’S ADDRESS]
[SUBJECT OF ENQUIRY]
[OPENING SALUTATION]
This letter is to ask about an HP laptop’s availability. For my firm, I intend to purchase fifteen computers.
We are an advertising and public relations agency, thus a laptop with graphic capabilities is required. The budget for the fifteen computers is $2,000; we will need laptops that are easy to transport, portable, have the right amount of RAM, and, most importantly, fit within our budget.
I would like to learn more about the several types of laptops that meet the requirements I have outlined above. If another brand meets the criteria, I am fine with that as well.
Regards,
[SENDER’S NAME]
[SIGNATURE]
[SENDER’S DESIGNATION]
TEMPLATE 2
Sender
[Sender’s Designation]
[Sender’s Name]
[Sender’s Address]
[Date]
Receiver
[Receiver’s Designation]
[Receiver’s Name]
[Receiver’s Address]
[Subject of Inquiry]
[Salutation]
I am writing to inquire if I have been accepted or refused employment in your organization. I interviewed for a Data Analyst position at your company, [Company Name] on [Date].
I appreciate your enabling me to participate in the interview. [Name of interviewer] informed me during the interview that I will be notified of the results in two weeks, whether I was picked or rejected. This position is important to me, and I am confident in my selection because my interview went well.
Please let me know as soon as possible whether I have been accepted or refused.
Sincerely,
[Sender’s Name].
TEMPLATE 3
Sender
[Sender Name]
[Sender Address]
[Date]
Receiver
[Receiver Name]
[Receiver Address]
[Subject of Inquiry]
Dear Sir/ Madam,
I am thrilled to discover that your company is launching a new office in Lagos. I have been a frequent shopper at the stores and have received good service at a number of locations. I would be honoured and thrilled to be considered for any current openings.
I have three years of retail experience and have been recognized for my outstanding and skilled customer service abilities.
With this inquiry letter, I have attached my resume. I am looking forward to meeting with you to go over potential career opportunities and my previous experience in further depth.
[Sender Name]
[Sender phone number]
[Sender email address]
TEMPLATE 4
Sender
[University Name]
[University Address]
[Date]
Receiver
[Company Name]
[Company Address]
[Salutation]
[Subject of Inquiry]
I write this letter asking for a brochure and illustrations about the [SUBJECT OF INQUIRY]. I have to submit a research paper on the [SUBJECT OF INQUIRY] by [DATE OF SUBMISSION]. Additionally, with the pamphlet and picture, I will gather all the essential and necessary data required regarding that topic.
I appreciate your response about this matter.
Sincerely
[Name]
[Department]
[University]
In conclusion, it is always good for one to be conversant with the steps in writing whichever kind of letter he or she would want to draft, as this would pass across message to the intended party easily and prevent unnecessary errors.
